GPC’s Supply Team is responsible for the procurement of all goods and services for our three operational port precincts. Depending on the complexity and anticipated cost, we use a variety of means to obtain competitive pricing, ranging from verbal quotations to fully detailed tender packages.
All contractors required to work on a GPC site must:
- have a written valid contract detailing all commercial terms and conditions in place prior to commencing work
- comply with all GPC rules, regulations, policies and procedures as detailed in the contract
- ensure all contractor employees working on-site are fully inducted
- ensure all contractors employees have the appropriate licences, permits and training to carry out work
- carry public liability insurance as defined in the contract
- carry Workcover for their employees.
When providing submissions for works at GPC, bidders may need to be aware of the upcoming shipping schedules that may affect work delivery times. Included under the links shown on the left of this page (also in this section) for each of the Port entities operated by GPC there will be a Shipping Schedules section towards the bottom of the page that will have a berth schedule for upcoming vessels.
Our Terms and Conditions
- All vendors, suppliers, contractors and bidders must comply with the Ethical Supplier Threshold
- Ethical Supplier Threshold Form (ESTF)
- GPC Purchase Order – Terms and Conditions (effective for all purchase orders on or after September 2023)
- GPC Purchase Order – Terms and Conditions (effective for all Purchase Orders on or after 31 December 2021)
- GPC Supplier Code of conduct
- GPC Supplier Code of conduct – supplier declaration form
- Modern Slavery Statement (2022)
- Modern Slavery Statement (2021)
- Modern Slavery Statement (2020)
- Conditions of Quoting
Resource Links
QLD Government Department of State Development, Infrastructure, Local Government and Planning facilitate Qld Government Business entity assistance and hold general sessions such as development of tenders and capability statements which may be of assistance for many businesses to attend where interested.
As GPC pursue the Queensland Government’s objectives (where applicable to GPC) from a whole-of-government and category perspective, GPC commits to undertaking its procurement activities in accordance with the following principles:
- Advancement of economic, environmental and social objectives, putting Queenslanders first when securing value for money
- Integrity, probity and accountability
- Governance Planning
- Leaders in procurement practice
- Working together to achieve outcomes.
To support the Procurement principles, GPC has provided links to these suggested options for the businesses to access and consider if appropriate for their needs.
Frequently Asked Questions (FAQs)
The Supply department is happy to receive company profiles from suppliers, however we generally prefer to issue tenders or request for quotations as the work is defined. This allows for changes in the particular market sector. Expressions of Interest are advertised from time to time via Q-Tender and the local newspaper.
Prior to commencing work on any GPC site, a valid contract must be in place.
Our standard terms are 30 days from the end of the month an invoice is received. The invoice must state the order number (or contract number), an accurate description of the goods or services supplied, reference to delivery dockets and dates of supply, accurate prices as detailed in the order or contract, and a contact name in case of errors or omissions.
No. Late tenders will not be accepted. If a tender package is delayed enroute and would have arrived prior to the closing date and the delay can be verified by another source (other than the tenderer) it may be accepted. Tenders received after the closing date will be returned.
Definitions
A detailed set of commercial documents and details of requirements that are to be priced and tendered on. The instructions given must be strictly adhered to.
A less formal process than a tender package. Email responses may be allowed if stipulated. The instructions given must be strictly adhered to.
The time that all tender packages will be removed from the tender box and evaluated. Tender responses must be in the tender box prior to the closing time to be considered. Late tenders will not be accepted.
An arrangement where terms and conditions are agreed prior to any work being initiated or awarded.
From time to time market information is required in the form of pricing to allow budgets to be set. Requests for prices should in no way be seen as an indication or an expectation that an order or contract will follow.
More Information
For information about procurement processes email or phone our Supply Team on 07 4976 1422.