The Supply department is responsible for the procurement of all goods and services for our three Port precincts.
Depending on the complexity and anticipated cost, we use a variety of means to obtain competitive pricing, ranging from verbal quotations to fully detailed tender packages.
All contractors required to work on a GPC site must:
- have a written valid contract detailing all commercial terms and conditions in place prior to commencing work
- comply with all GPC rules, regulations, policies and procedures as detailed in the contract
- ensure all contractor employees working on site are fully inducted
- ensure all contractors employees have the appropriate licences, permits and training to carry out work
- carry public liability insurance as defined in the contract
- carry Workcover for their employees
Tender policy and procedural documents
Tenders may reference any of the following documents. If referenced, the documents will form part of the tender and subsequent purchase order or contract. The tenderer must familiarise themselves with the referenced documents, their use and cost to the final purchase price.
Terms and Conditions
Please be advised that GPC have changed our Purchase Order Terms and Conditions, which are effective from Monday 13th February 2017.
All orders placed on or after this date are subject to (unless otherwise agreed) GPC's new Purchase Order Terms and Conditions (refer to the below link):
All orders placed prior to this date are subject to (unless otherwise agreed) the Terms & Conditions below (refer to the below link):
How can I register my interest to supply to GPC?
The supply department will be happy to receive company profiles from suppliers, however, in general, we prefer to issue tenders or request for quotations as the work is defined. This allows for changes in the particular market sector. Expressions of Interest are advertised from time to time via E-Tender and the local newspaper.
What do I need to have in place before coming on site?
Prior to commencing work on any GPC site, a valid contract must be in place.
What are your standard payment terms?
Our standard terms are 30 days from the end of the month an invoice is received. The invoice must state the order number (or contract number), an accurate description of the goods or services supplied, reference to delivery dockets and dates of supply, accurate prices as detailed in the order or contract and a contact name in case of errors or omissions.
Can I lodge my tender after the closing date?
No. Late tenders will not be accepted. If a tender package is delayed on route and would have arrived prior to the closing date and the delay can be verified by another source (other than the tenderer) it may be accepted. Tenders received after the closing date will be returned.
Tender package: a detailed set of commercial documents and details of requirements that are to be priced and tendered on. The instructions given must be strictly adhered to.
Request for quote: a less formal process than a tender package. Email responses may be allowed if stipulated. The instructions given must be strictly adhered to.
Closing time: the time that all tender packages will be removed from the tender box and evaluated. Tender responses must be in the tender box prior to the closing time to be considered. Late tenders will not be accepted.
Standing offer: an arrangement where terms and conditions are agreed prior to any work being initiated or awarded.
Budget prices: from time to time market information is required in the form of pricing to allow budgets to be set. Requests for prices should in no way be seen as an indication or an expectation that an order or contract will follow.